Getting Started with Just Sign Up

Welcome to Just Sign Up! This guide will walk you through the essential steps to get up and running with our volunteer management platform.

What You'll Learn

By the end of this guide, you'll know how to:

• Create and set up your account
• Set up your organization (if applicable)
• Create your first volunteer event
• Manage volunteer signups
• Communicate with volunteers

Prerequisites

Before you begin, make sure you have:

• A valid email address
• Basic computer or mobile device access
• Organization details (if creating events)

Step 1: Create Your Account

Sign Up Process

1. Visit the Just Sign Up homepage
2. Click "Sign Up" or "Get Started"
3. Enter your email address and create a secure password
4. Verify your email address through the confirmation link
5. Complete your profile with basic information

Account Types

Just Sign Up supports two main account types:

• Organization Accounts: For managing volunteer events and teams
• Volunteer Accounts: For finding and signing up for volunteer opportunities

Step 2: Set Up Your Organization (For Organizations)

If you're creating events, you'll need to set up your organization:

Organization Details

1. Organization Name: Your organization's official name
2. Description: Brief description of your organization's mission
3. Contact Information: Primary contact details
4. Location: Your organization's base location

Team Management

• Add Team Members: Invite colleagues to help manage events
• Set Permissions: Control who can create and manage events
• Assign Roles: Designate administrators and event managers

Step 3: Create Your First Event

Event Setup

1. Navigate to Events: Go to your organization dashboard
2. Click "Create Event": Start the event creation process
3. Basic Information:
   • Event title and description
   • Date and time
   • Location details
   • Contact information

Signup Slots

Create specific volunteer roles for your event:

• Slot Name: Clear description of the role
• Capacity: How many volunteers needed
• Requirements: Any special skills or requirements
• Time Slots: Specific time commitments

Event Settings

• Public/Private: Control who can see your event
• Registration Deadline: Set a cutoff date for signups
• Auto-approval: Automatically approve volunteer signups
• Waitlist: Enable waiting list for full slots

Step 4: Share Your Event

Sharing Options

• Direct Link: Copy and share the event URL
• QR Code: Generate a QR code for easy mobile access
• Email Invitations: Send personalized invitations
• Social Media: Share on your organization's social channels

Volunteer Access

Volunteers can:

• View event details and requirements
• See available signup slots
• Register for specific roles
• Receive confirmation emails

Step 5: Manage Your Event

Real-Time Monitoring

• Signup Dashboard: View all volunteer registrations
• Capacity Tracking: Monitor slot availability
• Volunteer List: Access contact information and details

Communication Tools

• Bulk Email: Send updates to all volunteers
• Individual Messages: Contact specific volunteers
• Reminder System: Automated reminder emails
• Event Updates: Notify volunteers of changes

Step 6: Event Day Management

Check-In Process

• Volunteer Check-In: Track attendance
• Role Assignments: Confirm volunteer roles
• Last-Minute Changes: Handle cancellations and additions

Post-Event

• Thank You Messages: Send appreciation emails
• Feedback Collection: Gather volunteer feedback
• Event Analytics: Review signup and attendance data

Best Practices

For Organizations

• Clear Descriptions: Provide detailed event information
• Realistic Capacities: Don't overbook volunteer slots
• Timely Communication: Keep volunteers informed
• Show Appreciation: Thank volunteers for their time

For Volunteers

• Read Carefully: Review all event details before signing up
• Commit Seriously: Only sign up if you can attend
• Communicate: Let organizers know about changes
• Be Punctual: Arrive on time for your volunteer shift

Next Steps

Now that you understand the basics, explore these advanced features:

• Recurring Events: Set up regular volunteer opportunities
• Volunteer Profiles: Build a database of regular volunteers
• Analytics: Track volunteer engagement and event success
• Integration: Connect with other tools and platforms

Need Help?

If you run into any issues or have questions:

• Email Support: support@justsignup.io
• Documentation: Browse our detailed guides
• Video Tutorials: Watch step-by-step walkthroughs

Ready to create your first event? Get started now!